Privacy Policy & Commercial Vehicle Hire Terms.

Commercial Transparency & Rental Standards

The Last Yard Fleet Ltd provides flexible commercial van hire and vehicle leasing across the United Kingdom. This document outlines our data privacy practices under the UK GDPR and the commercial terms governing all vehicle hire and fleet agreements.

The Last Yard Fleet Ltd is a private limited company incorporated and registered in England and Wales under Company Registration Number 17250325.

• Registered Office: 137 Milton Avenue, London, England, E6 1BN.
• Principal Activity: SIC 77120 — Renting and leasing of trucks and commercial freight vehicles.
• Data Controller: The Last Yard Fleet Ltd is the registered controller for customer accounts, driver check logs, and fleet telemetry.

We only collect and process data necessary to process vehicle hire applications, verify driver eligibility, manage active agreements, and satisfy UK financial and tax audit obligations:

• Customer Contact Details: Company registration, trading names, director and authorized transport manager details, business email, and phone numbers.
• Driver Credentials: UK driving licence numbers, DVLA electronic check codes, proof of address, and driving entitlement history.
• Insurance Information: Company fleet policy certificates or self-drive hire insurance documentation.
• Fleet Telematics: Vehicle odometer readings, service indicator telemetry, and GPS location records for fleet security and roadside recovery dispatch.

In accordance with the UK GDPR and Data Protection Act 2018, data is processed under the lawful bases of contractual necessity, legitimate business interests, and legal compliance:

• Contract Performance: Drafting rental agreements, vehicle handover condition reports, scheduled service bookings, and monthly invoicing.
• Road Safety & Legal Compliance: Verifying DVLA driving entitlements, penalty points, and managing road traffic notices (e.g. Congestion Charge, Dart Charge, or parking contraventions).
• Statutory Audits: Maintaining 6-year HMRC financial records, VAT invoices, and commercial hire agreements.

Under the Privacy and Electronic Communications Regulations (PECR) and UK GDPR, we provide full transparency regarding cookies and device storage technologies used on this website.

1. What Are Cookies?

Cookies are small text files stored on your computer or mobile device when you browse websites. They help verify session security, remember user inputs, and gather analytical data to improve our services.

2. Cookie Categories Deployed

• Strictly Necessary Cookies (Always Active): Essential for core operations, security tokens, anti-spam mechanisms, and recording your cookie consent preferences (lyf_cookie_consent). These cannot be deactivated.
• Performance & Analytics Cookies (Optional): Allow us to quantify site visits and referral channels so we can measure depot traffic and commercial vehicle demand across UK regions.
• Functional & Marketing Cookies (Optional): Retain your preferred delivery options and streamline WhatsApp hire desk handoffs.

3. Updating Your Cookie Consent

You can change or withdraw your cookie consent at any time directly through our interactive preferences tool:

All commercial vehicle rentals and lease contracts arranged with The Last Yard Fleet Ltd are subject to our standard commercial terms:

• Driver Eligibility: Drivers must be aged 25 or older, hold a full valid UK driving licence for at least 2 years, and have no more than 6 penalty points on record.
• Inclusive Maintenance & Servicing: Full routine servicing, annual MOT tests, fair wear tyre replacement, and 24/7 nationwide roadside breakdown recovery are included in all monthly rental fees.
• Hirer Daily Care Responsibilities: The hirer is responsible for daily fluid checks (engine oil, washer fluid, AdBlue), maintaining proper tyre pressures, and reporting warning lights promptly. Damage caused by running without oil or fuel contamination is excluded.
• Fair Wear and Tear Guidelines: Vehicle return condition is appraised in accordance with the British Vehicle Rental and Leasing Association (BVRLA) fair wear and tear code. Normal operational wear is accepted without charge.
• Geographic Boundary: All vehicles are authorized for operation within the UK mainland. European cross-border travel requires prior written consent and specialized VE103 documentation.

All driver check documents, credit verification records, and billing data are stored in encrypted, access-controlled UK databases. Commercial contracts and financial accounting records are retained for 6 years in accordance with HMRC requirements, after which non-essential driver records are securely purged.

Under the UK GDPR, you hold rights including the right to request access, rectification, or erasure of your personal data, and the right to object to processing. If you have any inquiries or wish to exercise your rights: